Smart planning saves time, budget, and stress. Here’s a practical 12→0 months roadmap for what to lock in early and what can be handled closer to the date, perfect for destination weddings across Italy (Amalfi Coast, Ischia, Tuscany, lakes, etc.).
Book now (12–9 months out)
- Date + venue (including weather back-up spaces).
- Wedding planner/coordination to oversee vendors, logistics, paperwork.
- Civil/church ceremony slots and requirements.
- Catering/banqueting (if not in-house) + photo & video (high-demand).
- Primary entertainment (band/DJ) + sound/lighting.
- Hotel room blocks for guests.
- Key transport (shuttles; boats/hydrofoils for islands like Ischia/Capri).
Mid-term bookings (8–5 months)
- Florals & décor (concept, palette, rentals), wedding cake.
- Attire (production/alterations) and beauty team (trials).
- Symbolic officiant / bilingual celebrant (if needed).
- Add-ons: photo booth, instant prints, digital guestbook, child-care.
- Guest experiences: boat/wine tours, welcome party, farewell brunch.
Can wait (4–1 months)
- Day-of stationery (menus, escort cards, signage).
- Additional transfers (extra shuttle loops/vintage cars, subject to availability).
- Minor rentals (candles, napkins, props).
- Favors/gifts (local artisan options are quick to source).
- Playlist & speeches.
- Beauty corner and sweet table final selections.
Final 4 weeks
- Master run-of-show shared with vendors.
- Attire/beauty fittings, final walkthrough, weather checks.
- Emergency kit and team brief (roles, contacts, maps, shuttle timing).
Want a custom timeline and vendor shortlist with clear priorities?
Contact us—we’ll build your plan for any Italian region.
